Learn how Nutshell's email sync with Office 365 email, never worry about BCCing emails from Outlook!
To establish a link with your Office 365 account and Nutshell:
- Click your user icon on the top right of your screen in Nutshell
- Click Integrations
- In the Sync Nutshell with Office 365 section, click Enable
- You will be taken to an Office 365 authentication page where you can authorize Nutshell to access your account
- After logging in, you will be redirected to your Email settings page to choose your email sync settings
Enable the email sync
When you are connected, the "Enable mail sync" option will appear in your email settings, and you can then proceed with the steps below.
- Click the user icon on the top right
- Click Email
- Click Settings
- Click Configure next to your email address and check the box to Enable mail sync
Share (or hide) your emails
Nutshell will never share emails that aren't associated with an existing Nutshell contact. After an email has been imported to Nutshell, you can configure two options for sharing:
- Automatically share messages to or from existing Nutshell contacts with users in Nutshell
- Only share messages that you choose
Sharing from your inbox
You have a personal inbox - a place to share and unshare email. Located on the email settings page, you are the only one who can see your inbox.
Emails from mail sync have an option to share or hide with your team.
When you share an email, Nutshell will automatically create People for the sender or recipients.
How to tell whether an email is hidden or visible to your team
Messages that aren't shared with your team have a unique dashed line around them, so it's always clear when a message is hidden from other users.
Messages that are shared have a blue and red border:
Are there certain emails you never want in Nutshell: those from HR or payroll tools, or even a family friend? Add address to your personal blacklist, and those messages will never touch our servers, much less appear in Nutshell.
I just received an email, but I don't see it in Nutshell - what gives?
Nutshell checks every few minutes for email to sync, so sometimes it might be a couple emails behind. On the Settings tab, you can see your Sync Status, including the last check and the last email that was synced.
Only some emails have the option to 'hide', why is that?
Email that has been imported using email sync has the option to share or hide. Email added with our existing BCC feature is there to stay. (You can still delete them though!)
Are internal emails shared?
Messages amongst your team will never be automatically shared, whether it's an email about the cupcakes in the office kitchen or an email from your boss.
I just synced my Office 365, but my past emails did not come in. Why not?
Currently, Nutshell's email sync with Office 365 will only sync messages going forward from the time you enabled the sync. Messages sent before this connection is established can be sent in using Nutshell's BCC feature. If Nutshell and Office 365 are disconnected, Nutshell will sync any emails sent or received during that time once the connection is re-established
I'm concerned about the privacy of my emails. What options do I have?
- You can set up a one-way email sync: un-check the box that says Enable mail sync on the Settings tab. You'll still be able to send email from Nutshell, and you can add any replies to Nutshell manually by forwarding them to email@example.com
- Choose to share no messages with your team. You can decide which messages to share by clicking the Share with everyone button on hidden messages from the Inbox tab.